Whatever the size of your organization, the key scheduling needs are much the same:-

• Scheduling software to ensure that client meetings, project meetings, training, etc. are scheduled and carried out successfully.
• Versatile scheduling organized in one building, or across multiple properties.
• Ability to span several time zones, whether on a one-off or recurring basis.
• Consideration of not only the room, but also the resources and attendees.

Here’s how Rendezvous’ approach to room scheduling software helps you pull all this together.

Scheduling Space

• Fast identification of an appropriate and available room.
• A means to identify the ideal space with the right resources, based on requirements like room type, layout, and capacity.
• A solution designed to prevent double booking.

Scheduling Resources.

• Management of resources such as audio visual (AV), catering, video conferencing and telepresence equipment and furniture.
• Arming of AV technicians, foodservice staff and setup crews with the right information to make deliveries as needed.

Video Conferencing and Telepresence

• Easy way to book video conferencing between multiple offices and across different time zones.
• Reduced need to travel contributing to helping the environment.

Department Chargeback Codes

• Provision of functionality for department code tracking and validation.

Outlook Integration

• Booking rooms and resources, and sending out invitations easily enabled from within the scheduling software.
• Reducing worries over planning and logistics.
• Tight integration with Outlook and other email systems to keep attendees informed and up to date.

Self-Service

• Self-service module to integrate with corporate intranets.
• Simple for employees to schedule meeting rooms, hot-desks, catering, and other resources when planning meetings.

Meeting Change Notification

• Automatic notifications to mobile devices.
• Service providers kept informed with up-to-the-minute changes regarding rooms, resources, people, or cancellations.

Configurable Workflow

• Configuration of request/approve processes and other workflows to support specific scheduling.
• Support for granular user rights, layered security, booking rules and other configurable feature sets.

Management Reports

• Contains more than 150 standard reports, plus a Query Tool and other reporting options for day-to-day operational and utilization information.